Improvement of the procurement process using the integrated tender recommendation system

Abstract

Zinaida K. Avdeeva - Senior Researcher, Trapeznikov Institute of Control Sciences; Associate Professor, Department of Innovation and Business in Information Technologies, National Research University Higher School of Economics
Address: 65, Profsoyuznaya Street, Moscow, 117997, Russian Federation
E-mail: avdeeva@hse.ru

Alexander A. Utrobin - Bachelor in Business Informatics, National Research University Higher School of Economics
Address: 20, Myasnitskaya Street, Moscow, 101000, Russian Federation
E-mail: alexanderutrobin11@gmail.com

Ilya Y. Lykov - MSc Program Student, Faculty of World Economy and International Affairs, National Research University Higher School of Economics
Address: 20, Myasnitskaya Street, Moscow, 101000, Russian Federation
E-mail: lykov.ilya@gmail.com

      Currently, tender procedures occupy an important place in the work of the procurement department of any company. Most of the modern recommendation services operate on web-platforms. Implementation of a tendering system in a company can increase the level of maturity of the procurement process and will not require serious changes in the structure of the processes. This article is devoted to the study of the structure of an integrated tender recommendation system. The integrated tender recommendation system is based on procedures prescribed by federal laws, aggregated tenders from different e-trade sites (presenting state and commercial platforms); it offers to its users additional services.
     The main purpose of the study is to develop an effective model of an integrated tender recommendation system. In the description part of this article, we present information on peculiarities of the tender procedure in the Russian Federation and modern advisory services are considered. The functional advantages of an integrated system in comparison with the web platform are set out. The structure of the system is designed using several approaches. Using the IDEF0 methodology, a functional model of the system that reflects the work of processes has been developed and described. The operation of the main system and subsystems has been analyzed using the projected diagrams of the DFD methodology. A mathematical model of dynamic filtering of tenders for creating recommendations to users is described. Relying on the basic principles of collaborative filtering and, with the help of appropriate algorithms, the integrated system gives recommendations to users and determines the probability of success in a particular tender. Application of such technology of tenders is possible in companies of different scale. The developed structure of the integrated system and filtering methods for recommendations are based on the basic principles of a new international trend – e-tendering.